The school’s camping program enables students to further their learning and social skills development in a non-school setting. Camps may have a cultural, environmental or outdoor emphasis and are an important aspect of the educational programs offered at our school.


  • To provide all children with the opportunity to participate in a sequential camping program.
  • To provide shared class experiences and a sense of group cohesiveness.
  • To reinforce and extend classroom learnings.
  • To provide a program that delivers skills and knowledge that may lead to a lifelong involvement in worthwhile leisure pursuits.
  • To provide a program that promotes self-esteem, resourcefulness, independence, leadership, judgement, cooperation and tolerance.


–  A camp is defined as any activity involving at least one night’s accommodation.

–  The School Council will ensure that all school camps are maintained at a reasonable and affordable cost, and comply with all DE&T requirements.

–  Parents will be notified of the exact costs and other relevant details of individual camps as soon as practicable. This must include a final cut-off date when the viability of the camp to run will be determined by the “Teacher In Charge”.

–  Students will not be excluded from camps simply for financial reasons. Parents experiencing financial difficulty, who wish for their children to attend camp, will be required to discuss their individual situation with the Principal. Decisions relating to alternative payment arrangements will be made by the Principal on a case-by-case basis.

–  All families will be given sufficient time to make payments for individual camps. Parents will be sent reminder notices a fortnight before the camp departure date reminding them of the need to finalise payment. Children whose payments have not been finalised at least five school days before the departure date will not be allowed to attend unless alternative payment arrangements have been organised with the Principal.

–  Any family who has not met the required payment for a previous camp will be unable to participate in the camping program until this payment is finalised.

–  The Business Manager’s Office staff will be responsible for managing and monitoring the payments made by parents and will provide classroom teachers with detailed records on a regular basis.

–  The refund payable to a student who withdraws from a camp will be determined in line with the Refund Policy as approved by School Council through the Finance and Facilities Sub Committee.


School Council may set aside a budget line each year that will contribute to the cost of replacing teachers (with CRT’s) who are involved on camps. The cost to parents of each Camp should cater for the need of CRT coverage for staff. Other funding sources for CRT coverage may be from the Specific Purpose nature of funding models such as “Advance” or similar programs.



The College offers the following Camping Programs annually:

· Year 8 Camp

· Year 9 Advance/Future Leaders Hikes

· Years 9, 10, 11, 12 Duke of Edinburgh’s Award Hikes

Other overnight camps are proposed from time to time (eg: VCE Biology Camp, Music Camp etc). At least TEN WEEKS PRIOR to departure, an initial operational planning proposal MUST be forwarded to the Health and Safety Committee for consideration. Normally this would be done AFTER appropriate Domain/Curriculum Team support has been gained.

Please note that other programs offered, whilst not overnight Camps, meet the aims of the Camps Policy above. These include :

· Year 7 Wellington Welcomes You

· Year 9 REAL Program Activities

· Year 10 Snow Day Trip

· Year 10 Transport Challenge

· Year 12 Wellbeing Day

Proposals for Overseas Trips should be considered separately. Advice from the Assistant Principals should be sought 12 Months in advance of the proposed departure date.


·          The designated “Teacher in Charge” of each camp will ensure that all camps, bus arrangements and camp activities comply with Department of Education and Training guidelines.

·          The Emergency Management electronic “Notification of School Activity” (www.eduweb.vic.gov.au/forms/school/sal/enteractivity.asp) should be completed three weeks prior to the camp departure date or as soon as practicable after this date. All students will be required to provide written permission from their parents to attend the camp, a completed “Confidential Medical Information” sheet and the “Contact Details” sheet.

·          Classroom teachers will be given the first option to attend camps. When nominating staff to attend, the “Teacher In Charge” MUST consider the impact on the wider school program of those staff attending the camp – (eg: extras left, VCE Classes to be covered etc). Advice in this regard should be sought from the Assistant Principals, The Director of Curriculum Implementation or The Daily Organiser. Once this is done, a specific staffing proposal MUST be provided in writing to the Daily Organiser at least 3 weeks prior to the departure date or as soon as practicable after this date.

·          In preparing the cost to parents of the Camp, the “Teacher In Charge” should consider some part of the cost to reflect the cost of CRT replacement staff (Approx $200 per day per teacher)

·          The school will continue to provide the opportunity for teachers to update their first aid skills and will provide an appropriate First Aid Teacher on each camp (usually Level 2).

·          A mobile phone must be carried by at least one member of supervising staff.

·         An appropriate back up vehicle should be provided.

·          A senior staff member will be in attendance at school whilst the children are returning from camp. The Teacher in Charge will communicate with this person in regards the anticipated return time.

·          Parents or other adults will be invited to assist in the delivery of school camps. When deciding which parents will attend, the camps committee will take into account –

o         Any valuable skills the parents have to offer. e.g. bus licence, first aid etc

o         The need to include both male and female adults.

o          The special needs of particular students.

·          Parents or other adults selected to assist with the camps program will be required to undertake a police records check and complete the appropriate “Working With Children Check”.

·          Parent or adult volunteers may be required to pay the accommodation and meals cost of the camp.

·          Only children who have displayed sensible, reliable behaviour at school will be invited to participate in the camping program. Parents will be notified if a child is in danger of losing their invitation to participate in a camping experience due to poor behaviour at school. If the unsatisfactory behaviour continues, the child will then be excluded from camp. The decision to exclude a student will be made by the Principal, in consultation with the “Teacher In Charge”.

·          Parents will be requested to collect their child from camp if their child exhibits behaviour that is considered unacceptable. The Teacher in Charge, in consultation with the Principal or delegate, will make this decision. Costs incurred will be the responsibility of the parent.

·          All camps require School Council approval. This approval is sought through the Health and Safety Committee Sub Committee of Council. This sub committee meets during the third week of each month. Normally, the “Teacher In Charge” will appear in person at the Health and Safety Committee and discuss arrangements in detail. Sufficient time needs to be allowed for an initial approval for detailed planning to commence and then final details to be presented at least 3 weeks prior to the departure date (or as soon as practicable after this date). Information presented to the School Council via the Health and Safety Sub Committee will include : –

1. The educational context of the camp.

2. The names of all adults attending and their expertise and experience and roles.

3. Travel arrangements and costs.

4. Venue details and an itinerary of events.

5. Procedures followed to ensure the safety of the children.

6. Other organisational details.

7. Details on the number of students excluded from camp.

8. Alternative program for students not attending camp.



  • This policy will be annually reviewed at the conclusion of the school’s camps program, and as part of the school’s three-year review cycle.